CONSTITUTION

Preamble

We the members of NOMAS, establish this constitution to govern matters of this organization so long as it subscribes to the regulations and policies of Florida International University.

Article I-Name

Section 1 The name of this organization shall be National Organization of Minority Architect Students.

Section 2 We establish ourselves as a chapter comprised of students belonging to the local South Florida NOMA chapter, which in turn belongs to the national NOMA.

Article II-Purpose

Section 1 The purpose of this organization shall be to create a tight knit community within FIU’s School of Architecture that is heavily based on the idea of bringing together a variety of cultures in the hopes of learning from one another and becoming better individuals in the process. By doing this we hope to stimulate, educate, and support a variety of individuals throughout FIU’s campus, as well as inspire them to be better students and professionals within their respective fields. As an organization we strive to promote communication and fellowship among various architects by providing information and resources to our dedicated members. We will accomplish this through competitive participation and networking, as well as hosting numerous interactive and informational seminars. Ultimately, we seek to establish connections between our members and experienced professionals belonging to NOMA nationwide, while simultaneously embracing our individual cultures, and allowing it to impact our careers in an innovative way.

Article III-Membership

Section 1 Any FIU student can become a member of NOMAS by simply filing out the FIU NOMAS’ new/returning member application form as well as paying either the new member fee, or the returning membership fee. The new membership fee is to be paid one time only, when initially joining the organization; after that, the only fee that applies is the returning membership fee which can be paid annually, or by semester. As a member, each individual has the opportunity to participate in a variety of activities such as voting, fundraising, complimentary banquets, leadership roles, social events, as well as wide range of helpful seminars. Each member not only has access to the resources of FIU’s NOMAS chapter, but it also has access to the resources of NOMA chapters across the country. These resources include but are not limited to nationwide internship and graduate opportunities, access to NOMA’s exclusive job site, free subscription to NOMA’s Architectural Magazine, along with discounted Architectural Registration Exam (ARE) study materials. However all members are required to participate in sixty percent of all activities as well as attend at least eighty percent of all general meetings.  In accordance to the previously mentioned requirements, members must also refrain from participating in any illegal activities both on and off campus; otherwise membership will be dismissed and ultimately not eligible for renewal. Lastly, in order to make sure the organization as a whole is in compliance with FIU’s School of Architecture, each individual’s membership status can be revoked or suspended in the event that they are put on academic probation/suspension by the School of Architecture. By no means do we want the demands of this organization to interfere and furthermore hinder anyone’s ability to successfully perform academically.

Article IV-Officers

Section 1: The officers of this organization shall consist of five individuals; President, Vice President, Secretary, CSO Representative, and Treasurer. The responsibilities of each are as follows:

President: As President, this individual must display a professional decorum at all times as well as hold the other officers accountable for displaying this same decorum. He or she acts as a consultant and final say on all executive decisions, and shall be held accountable for each one. They shall run and oversee all meetings, debriefs, elections, and controversies within the organization. The President must stay in contact with the organizations faculty/staff advisor, and keep them up-to-date on the organization and its activities as a whole.

Vice President: The role of the Vice President is to act as President in the event that the President is unable to fulfill his or her duties. He or she must show up to all meeting and events and assist in running them in an organized productive manner. The vice president shall be held responsible for staying in contact with all members along with keeping track of their status. They must on occasion keep the president accountable for making sure the integrity of the organization is upheld and serve as a voice of reason in various problematic situations. Lastly, they must present themselves as an available avenue for members to voice their opinions and concerns.

Secretary: As secretary, one must serve as the link between members and officers. They must make sure all meetings are recorded and distributed to all members who were unable to attend. He or she is responsible for sending and receiving emails regarding events, questions, and updates as well as keeping all social networking devices active and up to date. Lastly, they must take the initiative of recruiting new members as well as coming up with innovative ways to bring in new members.

CSO Representative: The CSO Representative must attend and record all activities that the organization participates in. They must maintain the organizations standing within FIU by reporting all necessary information to CSO every month. Not only must they attend all organization trainings and orientations, but they must also manage the organizations orgsync profile.

Treasurer: As treasurer, one must be an organized trustworthy individual. They must keep track of all funds that the organization receives along with the funds that are being spent. They must establish a budget for any program that has expenses, and make sure the organization stays within those set budgets at all times.

Section 2: All officers must be fulltime FIU students who have GPA’s of 3.0 or higher. They must have had been a part of the organization, and been an active member for at least two consecutive semesters.

Section 3: Each term of office shall be for a maximum of two years, and a minimum of one semester.

Section 4: Provisions for removing an officer shall be inappropriate use of one’s position, a decrease in GPA that goes below a 3.0, as well as a blatant dismissal of one’s responsibility. Any inappropriate conduct both within FIU as well as outside of FIU such as substance abuse, offensive behavior, and acts of discrimination shall be means of dismissal.

Article V-Elections

Section 1: Elections of officers shall be held yearly. Voting will take place at a general body meeting through the use of the organizations orgsync account. Each officer/aspiring officer who is running for a leadership position will give a speech at this meeting so that voting can take place right after. The other requirements and qualifications that must be met before being considered as an officer can be found in Article IV Section 2.

Section 2: Provisions for filling vacancies depend on which position has been vacated. If the president’s position is vacated for any reason, the vice president shall assume this role and the vice president’s position shall be dissolved until the next scheduled voting. If the vice president’s position is vacated for any reason, the position shall be temporarily dissolved unless another qualified member(s) steps up and would like to fill the position. In the event this happens, the board members will vote along with the general body; if all of the board members consent to this individual as well as two thirds of the general body, they shall assume the role. If the treasurer is unable to fulfill their role, the vice president or the secretary will assume this role, depending on who is unanimously agreed upon by the remaining officers. If the CSO representative’s position is vacated, the secretary will assume this role; and if the secretary’s position is vacated, either they CSO representative, vice president, or qualified voted-on individual will assume this role.

Section 3: All active members shall be eligible to vote, and all voting shall be done on the organizations orgsync. The ballads shall not be secret, and the quarm should be at least fifty one percent of the members in order to begin voting.

Article VI-Meeting

Section 1: Meetings shall be held twice a month, during the first and third weeks, with a consistent day of the week throughout the semester. However this day can be changed as need be. General meetings should mostly be no more than an hour and a half long. Both the vice president and the secretary are held responsible for making sure all members are notified of meeting dates. However the secretary is also responsible for notifying all members of things that took place in both past and present meetings.

Section 2: The procedure for each general meeting shall be to first allow each officer to briefly introduce themselves while a role of members in attendance is taken. At least sixty five percent of members must be in attendance to continue the meeting. Next each of the officers shall go over events and activities that took place within the organization as well as within their respective positions. Then they will give details on all new business and activities that will take place. Upcoming activities, dues, opportunities, and other updates will be discussed; and then a period for questions and concerns will end the meeting.

Article VII-Advisor

Section 1: There shall be at least one full time faculty staff advisor at all times in the organization.

Section 2: The faculty/staff advisor must be present to at least one meeting per semester as well as attend advisor training once a year. They must complete the advisor registration form each semester as well as have a mail box for complaints and concerns about the organization as a whole. Lastly, they must review and approve the organizations off campus activities as well as financial decisions; whether they are earnings or purchases.

Article VIII-Amendments

Section 1: The constitution may be amended if eighty percent of all voters either consent or take no preference to the amendment; in order for it to be implemented. Suggestions for amendments can come from anybody by way of orgsync submission. However, meetings specifically for amending the constitution shall be held annually with active members present.